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Finance and Administrative Services Director


Closes On: November 26, 2018 at 05:00 PM PST

Location: City Hall, Pullman, WA 99163
Department: Finance
Job Status: Full-Time
Hour Per Week: 40
Rate of Pay: $106,284 - $129,192
Status: Open until filled
Details: FIRST APPLICATION SCREENING WILL BEGIN NOVEMBER 26, 2018.
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Job Description

Under the direction of the Mayor and City Administrator, oversees the Finance and Administrative Department, which consists of Finance, Information Systems, Human Resources and City Clerk; assist in the direction and coordination of operations of the City government in accordance with professional and administrative standards, municipal ordinances, and general policy established by the Mayor, City Administrator and City Council; assist with policy making and team building; perform the duties of the City Administrator in his/her absence. Provides financial advice to the Mayor, City Administrator and City Council, to include the development of a financial forecast; supervises assigned personnel, delegates responsibility and appropriate authority to staff; and assures that activities are in compliance with state and federal regulations and City policies and procedures.  Serves as Risk Manager and Auditing Officer. Administers the City’s loss control program, determines type and level of insurance coverage, and assists in the resolution or settlement of insurance claims against the city. Audits the city’s expenditures to assure compliance with all federal, state, and local requirements. Member of the City’s Executive Management Team.


Job Responsibilities

Assist the City Administrator in the administration of City operations and activities; contribute to the effective administration of the City government by encouraging staff cooperation, the effective use of resources, and coordinating efforts.

Plan, oversee, and direct, assigned departments performing various municipal functions; monitors internal operations and project management;  evaluate overall administrative services, including financial operations, fiscal planning functions, risk management, and information systems administration management.

Assist in providing direction for and overseeing activities and operations of assigned functions within the City to assure maximum efficiency and effectiveness in meeting established goals and objectives.

Assist the City Administrator in communicating information and directives to City personnel regarding policies and programs; facilitate communication between the City Administrator’s Office and other City departments as requested.

Serve as Chief Financial Officer and principal financial advisor to the Mayor, City Council and City Administrator; provides leadership, direction and guidance in financial strategies and priorities; compiles, evaluates and analyzes financial data, and recommends and implements solutions; assures the financial activities and procedures are in compliance with all laws, policies, regulations and accounting standards.

Coordinate and guide city-wide strategic processes based on present and future service demands including budget development, investment management, financial analysis and reporting, revenue forecasting, and multi-year financial planning.

Assure long-term financial stability for the City through the Mayor, City Administrator and City Council. Analyzes City financial conditions and recommends appropriate fiscal measures to the Mayor, City Administrator and City Council; plans, organizes and directs the financial administration of the City.

Prepare, maintain and submit a variety of records and reports related to financial systems, including overall responsibility for the City’s annual report (CAFR); prepare and present regular financial statements to the Mayor, City Administrator and City Council.

Oversee the City's management information systems platform and software/hardware configurations as appropriate for software applications; direct the maintenance and development of financial software and staff procedures needed to operate and integrate the City's various financial components; recommend software/hardware configurations as appropriate.

Maintain the Risk Management Program to insure the City's risk and loss exposures are minimized; identify and analyze risks and hazards to which the City, its employees, and the public are exposed; maintain insurance policies and endorsements to cover management personnel, buildings/facilities, and vehicles; provide information, advice and reports to department directors, Mayor, City Administrator and City Council on methods of avoiding or handling risk or potential hazards.

Supervises; provides direction and guidance to assigned staff; evaluates and reviews work performance; works with employees to correct deficiencies; documents corrective action and applies City policy as needed.

Communicate with a variety of City departments and outside organizations to coordinate activities, exchange information, and resolve issues or concerns.

Administer and negotiate contracts on behalf of the City, monitor and insure compliance with contract requirements.

Serve as a resource to the City’s collective bargaining teams to advise on labor relations activities and operational impacts to draft proposals.  May serve on the City’s negotiation team.

Attend City Council meetings and a variety of other special interest meetings as required.


Minimum Qualifications

Any combination equivalent to: bachelor’s degree in finance, accounting, public or business administration and five (5) years experience working in a local government agency including at least three (3) years in a highly responsible (department director, assistant City Administrator, or similar), supervisory or management position. Masters degree in related field preferred. Significant breadth of knowledge within local government is required. The ideal candidate is innovative and creative with outstanding communication skills; demonstrated leadership abilities and strong customer service skills, and/or any equivalent combination of experience and training.


Selection Factors

Knowledge, Skills and Abilities -

KNOWLEDGE of:

 

Principles and practices of public administration.

 

Government Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB), and Government Finance Officers Association (GFOA) standards, recommended practices and policies, rules and regulatory reporting requirements.

 

Generally Accepted Accounting and Auditing Principles for Public Sector financial management, including payroll, treasury, grant funds and public debt management.

 

Laws, rules and regulations related to City accounting and risk management.

 

 Financial analysis and projection techniques.

 

Analysis of complex financial statements and reports.

 

Cost and revenue analysis.

 

Federal and State tax regulations.

 

City budgeting and annual reporting processes.

 

Principles and practices of administration, supervision and training.

 

Legal, ethical and professional rules of conduct for municipal finance officers.

 

Theory and practice related to intermediate and long-term financial forecasting.

 

Federal, State, regional and local programs, policies, laws, and funding requirements related to the management of municipal activities.

 

Management principles and practices including motivation, team building and evaluation techniques.

 

Operate a computer and other office equipment.

 

City organization, operations, policies and objectives.

 

Interpersonal skills using tact, patience and courtesy.

 

ABILITY TO:

 

Assist in the coordination of operations of the City government.

 

Plan, develop, coordinate and implement a variety of special projects.

 

Plan, organize, direct, and evaluate overall financial operations, fiscal planning functions, and systems administration.

 

Plan, develop and maintain complex detailed administrative projects and programs.

 

Prepare financial analysis, projections and forecasts.

 

Review and evaluate complex data and make appropriate recommendations.

 

Delegate authority and monitor progress with effective control techniques.

 

Formulate, analyze and prepare reports, correspondence, and other documents as necessary.

 

Work independently with little direction.

 

Prepare, analyze and balance the annual budget.

 

Maintain the Risk Management Program to minimize the City's risk and loss exposures.

 

Train, supervise and evaluate personnel.

 

Analyze situations accurately and adopt an effective course of action.

 

Plan and organize work.

 

Communicate effectively both orally and in writing.

 

Establish and maintain cooperative and effective working relationships with others.

 

Physically perform the essential functions of the job.

 

Possession of a valid driver's license and safe driving record.


Physical Requirements

Work is performed primarily in an office environment while sitting at a desk or computer terminal for extended periods of time. However, some travel to a variety of locations to perform work and/or attend meetings is required.  Sufficient powers of observation are required to analyze and review financial and statistical records and observe the work of subordinate employees.  Physical exertion may be required to lift office supplies.


Tools and Equipment Used

Personal computer, including word processing, database and spreadsheet programs; computerized accounting and report systems, including web-based applications; and 10-key calculator.  Requires occasional use of telephone, copy machine, and fax machine.

Disclaimer

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

 

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.